How To Use “Predictive Text” in Microsoft Word

Microsoft Word

Microsoft WordA client today asked me if it was possible to have “predictive text” within Microsoft Word. What he was trying to do was start to begin typing a sentence he regularly types – say his address, “26 Thisisalong Street Name”, but for Word to recognise he was typing this and fill the rest in automatically, saving his overworked fingers and reducing his risk of RSI! šŸ™‚

The solution I gave him was to use Word’s AutoCorrect feature. If you’re a Microsoft Word user, you’ll have already seen Autocorrect. Try typing “tehm” (without the quotes) into Microsoft Word and you’ll notice a squiggly red line appear under it. Right-click that line, and Word useful suggests that you may have actually meant to type “them” instead, correcting it for you automatically.

Using Autocorrect for Frequently Used Text

But as well as correcting mis-spelled words, AutoCorrect can be used to enter shortcuts for frequently used text:-

  1. Open Microsoft Word and click the Microsoft Office icon found in the top left hand corner
  2. Select “Word Options” from the bottom of the menu
  3. Click “Proofing”, then “AutoCorrect Options”
  4. In the “Replace Text as you type” enter a shortcut – for example, I might enter #rt to automatically fill in the word “Richard Tubb”
  5. Enter as many shortcuts as you like. When you are finished, click “Ok” to end

Voila! The next time you type your new Shortcut Code, Word automatically fills in the rest!

This can be handy for automatically entering long repeatedly used URL’s, addresses, anything you don’t like to type again and again!

Comments

  • Richard Tubb2019-08-17 06:22:06

    Here's a T9 keyboard that you can use on your PC. https://download.cnet.com/T9-Keyboard-for-Windows-10/3000-2121_4-77587248.html Is that what you were looking for?

  • Shaikh Md Farhad2019-08-17 01:51:19

    Is it possible to handle MS word typing by mobile T9 texting optio. Please ensure me...

  • Richard Tubb2018-06-14 07:15:34

    Ooh! That's an interesting idea! I wonder if anyone can recommend such a tool?

  • Biddell Brooke2018-04-30 12:45:29

    Would really love to see a tool (Apple Mac Friendly!) that is like typing on our phones. It would make writing uni assignments so much quicker than right clicking on every misspelt word (especially when it's only one letter off).

  • Bala2018-02-23 20:49:51

    Thanks for the useful tip. Hope more people find it as useful as I did.

  • Jennicer2018-02-05 12:59:55

    Thank you for your generosity in sharing the info. Knowledge is power and the nation would be so much better if everyone shared. God bless you.

  • Richard Tubb2017-10-27 06:32:41

    My pleasure -- thanks for the kind feedback.

  • femit2017-10-24 08:31:07

    this was so helpful. thank you so much.

  • Richard Tubb2017-03-28 08:54:04

    Hi Vijay -- I'm not familiar with that function either. I wonder if any of my other readers can help?

  • Vijaykumar2017-03-13 15:12:44

    Sir, I remember once i was using word, the predictive word suggestions were coming in the front like bubbles and had an option to select from them. I don't know which version of word was that (2003 or 2007) making me easier for proofing. I am not able to enable such options.

  • Richard Tubb2015-09-19 10:11:14

    My pleasure Kate!

  • Kate2015-09-15 14:23:16

    Brilliant! (and so easy). Thanks for the tip :)

  • Richard Tubb2015-08-14 10:20:19

    My pleasure Merry -- thanks for the kind feedback!

  • mergs2015-08-12 07:00:00

    *Woot Woot* this was soo helpful! as I am a newbie typist. Thanks so much for preventing my (seemingly but hopefully not) inevitable demise into {gasp!} CTS-Carpal Tunnel Syndrome.... <3

  • Richard Tubb2015-01-10 08:10:34

    Thanks for clarifying Saif! I've not seen anything like the SwiftKey App for Android that can be used to auto-predict text on a PC.

  • Saif2015-01-09 15:20:04

    I think James is asking auto correct, text prediction, auto suggestion in pc....not in mobile...

  • Richard Tubb2014-09-27 10:10:05

    Lisa - there are instructions of how to turn on or off AutoCorrect options at http://office.microsoft.com/en-gb/word-help/turn-on-or-off-autocorrect-options-HP005189430.aspx - are they of any help?

  • Lisa2014-09-25 13:50:41

    I have stuck an opposite problem in Office 2013. Using it on an Asus Transformer, when in tablet mode , word keeps inserting predictive text, and I can't teach it not to. For example, an autocorrect short cut of mine is "sb" which word automatically changes to "SB" so the elongated word switchboard comes out in all caps. There is a small predictive text box which I can't control or turn off, and I can even find reference to it in word help. Sigh. Any thoughts?

  • Richard Tubb2014-09-24 10:33:31

    Charles - thanks for the feedback. I hope one of my readers might spot your comment and point you towards a tool that can help you!

  • Charles2014-09-22 21:45:51

    Sadly this is as easy as using the Variables method. Since my documents are all different and the consistency I'm looking for dosn't work for this I'm still waiting for a tool. Here's what I would like to see: Analyzation based on repetitive phrases similar to font styles ("select all 47 instances"). It would show you a list of repetative phrases so for instance, you are typing: Enter the text in the box as shown. It may show a list that shows (normally you type "textbox") or "Type the text" - 15 "Enter the text" - 11 And have a tool to quickly view each instance and replace with the more popular phrase. As a technical Writer this is going to be the best feature for simplifiing content to be consistent throughout and make it extrememly STE compliant.

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