If you’ve ever had to record your business driving mileage for an expense claim, you’ll know it can be… tedious! Wouldn’t it be nice to benefit from an automatic mileage tracker?
Every Friday I share one of my favourite finds of the week — a website, tool or an app that has impressed me.
My Friday Favourite this week is MileIQ – Automatic Mileage Tracker.
What is it?
MileIQ is an app for Android and iOS smartphones that automatically captures and tracks your business mileage.
How much does it cost?
MileIQ is free for up to 40 drives each month.
For more than 40 drives per month, MileIQ Unlimited costs $59.99 annually, or $5.99 per month when billed monthly.
MileIQ unlimited is included with Microsoft 365 Business Standard, Business Premium, E3 & E5 subscriptions!
Automatic Mileage Tracker
If you travel for business, then you’ll know that you need to capture your business mileage from driving to claim expenses.
Over the years, I’ve tried a number of different ways of doing this.
For instance, I used to highlight any business trips I took in red in my calendar, and then ask my PA, Holly, to collate and calculate the mileage for my monthly expenses.
The tool Expensify – Expense Receipts Easily, has a mileage facility — but again, you have to manually enter details.
It was all a bit laborious.
That all changed when I started using MileIQ.
MileIQ is an app for your Android or iOS Smartphone.
The MileIQ app captures your drives automatically.
The app runs in the background tracking your miles and creating a comprehensive record of your drives.
If (like me) you use your car for both personal and business trips, then at the end of every trip, MileIQ asks you to categorise your journey.
For instance, you swipe right for business drives and swipe left for personal drives.
Over time, MileIQ spots the regular trips you make — for instance, that personal trip to the supermarket, or that regular business trip to a client — and categorises them automatically.
You can also add details such as parking, tolls or drive purposes for each trip.
MileIQ creates a record of your mileage and, if you choose, can be scheduled to send you a weekly report
Personally, I use the MileIQ dashboard once per month to finalise my mileage expenses and link it directly to our business accounts package — Xero.
MileIQ then synchronises my business mileage straight into Xero for payment.
The MileIQ dashboard is available across all devices — Smartphone, tablet, web dashboard and in the cloud.
Within the dashboard you can print reports, classify drives or customise all your mileage details.
For independent contractors, small businesses, IT Solution Providers or Managed Service Providers (MSPs), or indeed any business with engineers, I’d suggest that MileIQ is a valuable tool for automatic mileage tracking and reporting.
How can I get it?
To find out more visit the MileIQ website.